This privacy policy sets out how EUCARIS uses and protects any information that you give EUCARIS when you use this website or any of our services provided via this website.

EUCARIS is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

EUCARIS may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 24th of May 2018.


The following paragraphs are applicable for all users visiting the EUCARIS web site.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to your needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other related websites. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


The following paragraphs are only applicable to the users who have opted to register via EUCARIS Operations in order to use specific functionalities available on this website.

What we collect

We may collect the following information:

  • first name, surname, job title and organisation name,
  • contact information including email address,
  • geographic information such as country and/or region.

What we do with the information we gather

We require this information to provide you our services, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to contact you regarding our services,
  • We may periodically send emails about new services or other information which we think you may find interesting using the email address which you have provided.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Retaining and deleting personal data

We delete your personal data once you have indicated not to be involved with projects related to EUCARIS any longer, or if you have indicated not to receive any information anymore. Personal data is backed up for operational reasons. These backups are deleted after a period of 3 months.

If you have not logged in for at least 6 months we will notify you. If you have not logged for at least 1 month after this notification we will remove your account and any personal data related to that account.

Controlling your personal information

If you have agreed to using your personal information for informational or operational purposes, you may change your mind at any time by contacting us. We will not sell, distribute or lease your personal information to third parties. We may use your personal information to send you information about related services which we think you may find important.

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please contact us.

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.

Privacy statement concerning the EUCARIS services

In EUCARIS information is exchanged based on different legal bases. Some are based on bi-lateral or multi-lateral agreements and treaties, and some are based on the legal framework of the EU.

More information information on the exchange of data in the participating member states can be found here.